Dashboard

¶What This Dashboard Is For

The Ledger: Dashboard shows you, at a glance, whether each kennel and room in your shelter is meeting NYS Article 26-C compliance for the day.

It tracks the obligations the floor team is responsible for:

The dashboard is view-only. You don't enter data here — you read it. Care entries come from the Ledger: App PWA. Exam dates come from ShelterBuddy and copy into our records every 10 minutes. The one exception is the Mark as TDO toggle on dog/puppy cards, which writes back to the animal's record.

¶Signing in

Sign-in uses an email link tied to your @nycacc.org address — no shared password to remember:

1. Visit any dashboard URL. If you're not signed in, you'll be redirected to /dashboard/login.
2. Enter your @nycacc.org email and click Send sign-in link.
3. Check your inbox for an email from compliance@mail.motusleap.com (subject: Sign in to the ACC Ledger: Dashboard). The link is good for 15 minutes.
4. Click the Sign in to dashboard button in the email. You'll land back on the page you originally tried to open, signed in for 30 days on this device.

Anyone with an @nycacc.org email can sign in — no separate list to maintain. If your work email is disabled, dashboard access goes with it.

If a sign-in link doesn't arrive: check your spam folder, confirm the email address is right, and try again. Asking for more than five links in fifteen minutes will show Too many requests — just wait a few minutes and try again.

If a kennel looks wrong on the dashboard but you know the work was done, the care record probably went into the wrong workflow in the Ledger: App. Check the Ledger: App first before assuming the dashboard is broken.

¶The Three View Levels

The dashboard has three screens. You drill down: shelter → room → kennel detail.

You can bookmark any of these URLs. The room view URL is the one most worth saving — bookmark the room you stand in, and the dashboard opens straight to it.

Examples:

https://compliance.motusleap.com/dashboard/#/
https://compliance.motusleap.com/dashboard/#/shelter/55
https://compliance.motusleap.com/dashboard/#/room/55/M209%20-%20Cat%20Holding%20Room

Shelter IDs come from ShelterBuddy: 55 Manhattan, 56 Staten Island, 58 Queens. Brooklyn (54) and Bronx (57) are hidden — see below.

¶Shelter Picker

The first screen lists every shelter you have access to. Each card shows:

Click or tap a card to enter the room picker for that shelter.

¶Hidden Shelters

Two ShelterBuddy sites are hidden from this view because they don't house animals in long-term care:

If you need to see one of those, talk to your supervisor — it's a setting that needs to be changed in the system.

¶Room Picker

After you pick a shelter, you see one card per room. Cards include the room name, kennel and animal counts, and compliance flags that show what's wrong in that room at a glance — so you can spot issues without opening each room.

¶Room flags — what each one means

The thresholds are fixed:

Rule of thumb for the room picker: if you see anything red, that room is out of compliance right now. Anything amber is on track to be non-compliant tomorrow. Green means you're fine.

Tap Legend in the top right of the room picker to see all flag meanings on screen.

¶Which rooms appear

A room shows up if it has kennels in ShelterBuddy or at least one in-care animal. Rooms with neither are hidden. The dashboard also hard-excludes non-care locations regardless of animal count: freezer, fridge, morgue, deceased/DOA, disposal, euthanasia, foster homes, trial adoption, and adopter-home locations.

¶Room View

The room view is the main screen. You'll see two tabs:

The header shows:

• Room name + shelter abbreviation
• Compliance pills for Sound Reading and Room Disinfection (click them to see the underlying readings)
• Refresh button (⟳) — manual refresh
• Last-updated label — Airtable: 3m ago · SB sync: 7m ago. The first number is when the dashboard last pulled care data; the second is when ShelterBuddy last synced animal records into Airtable.
• More menu (⋮, to the left of Legend) — overflow with Force sweep this room. Use it when an animal is stuck on the dashboard even though they've already been adopted, returned to owner, euthanized, or otherwise moved out of ShelterBuddy. The sweep checks SB for every in-care animal in this room and removes any the SB record says is no longer in care. A status line ("Sweeping…" → "Cleared N of M · just now") appears between the tabs and Legend while it runs. The button is rate-limited to one sweep per room every 5 minutes.

¶Today tab

The Today tab is a grid of kennel cards. One card per kennel — or, in group housing rooms, one card per animal.

¶Reading the kennel header

If the room is group housing (no kennels in SB), each animal gets its own card and the kennel label is hidden — tap anywhere on the card to expand detail.

¶Animal status flags

These appear inline before the animal name:

Exams logged before the animal's current intake don't count. If an animal was returned to the shelter, the clock starts over from the new intake date.

¶The dot system

Six dots per animal, left to right, in this order and color:

Each dot has three states:

A clean demo of all three states across the six dot types — first two dim, next two half, last two full:

If an animal has an acknowledged exception for an obligation type (or is TDO for the Exercise obligation), that dot turns purple and is treated as complete. The purple dot is your signal that the animal didn't actually get the activity, but the exception was documented.

A card with all six dots fully lit gets a subtle "complete" highlight on its border. That's your at-a-glance "this kennel is good" signal.

¶Tapping a card

Tap or click a kennel card (or an animal section in a shared kennel) to expand the detail. You'll see:

• Each individual care log entry — type, staff ID, time, notes
• Each exception entry — obligation, reason, staff, notes
• Each cleaning log on this kennel — type (Spot Clean, Full Clean, Disinfection), staff, time
• For dogs/puppies, a Mark as TDO / TDO — Transfer Door Only toggle button. This is the one place the dashboard does write data — toggling it updates the animal's TDO flag in Airtable.

Click an animal ID (the #248502 link) to open the animal in ShelterBuddy in a new tab.

¶Week tab

The Week tab shows the last 7 days as a compliance matrix. Rows are kennels; columns are days (Monday through Sunday of the current week).

Tap any cell to see the detailed log entries (care logs, exceptions, cleaning counts) for that animal on that day.

The Week tab does not show sound or disinfection history — those are in the header pills, which represent the most recent 7 days.

¶Compliance Pills (Sound + Disinfection)

The pills at the top of the room view summarize the room's two weekly obligations:

Click either pill to see every reading from the past 7 days — decibel value, activity level, staff ID, and timestamp. Sound readings of 85 dB or higher are highlighted as a warning.

¶Quick Switch + Refresh

In the room view header you also have:

• Room dropdown — switch to any other room in the same shelter without going back to the picker. Switching this way preserves your current tab (Today vs Week).
• Refresh button (⟳) — pulls fresh data immediately.
• Back button (←) — returns to the room picker for the current shelter.

¶Edge Cases

A kennel card looks wrong (e.g. dots not filling in even though the work was done). First check the time stamp in the header (Airtable: Xm ago). If it's recent, the care record probably went into the wrong type — open Ledger: App, find the entry, and fix it. The dashboard will catch up on the next refresh.

A kennel shows Verify (3) or higher. Three or more animals are mapped to the same kennel in Airtable. Open ShelterBuddy and verify each animal's actual location. Almost always this is a kennel-move that wasn't reflected when the staff member entered care notes.

A room flag says No Kennel (N). There are N animals in the room with no kennel assigned. They show up at the top of the room view as kennel No Kennel with a Verify badge. Assign them in SB.

An animal has both LT and 30EX flags. Long-term stay + overdue staff exam. Highest priority — flag to medical and schedule the exam this shift.

The DVM badge is pulsing on a card. Animal is over 180 days in care and the last DVM physical exam was over 180 days ago (or never recorded). This is a §429.13 violation if it stays unaddressed. Escalate to medical.

An EX flag (purple) is showing. A manual exception was logged for an obligation today (e.g. "Animal too fearful to handle"). Tap the card to read the reason. Exceptions are valid documentation under Article 26-C, but the system flags repeat exceptions for review.

The card says LT and the animal is in foster. The dashboard shows an animal at its current location. If the animal is in foster, it should not appear here at all. If it does, the In Foster flag hasn't synced yet — wait for the next sync (every 10 minutes), or flag a manager.

The "SB sync" timestamp is more than 30 minutes old. The ShelterBuddy → Airtable sync is stuck. Tell your supervisor — they can trigger a manual sync. Until then, animal moves and new intakes won't appear on the dashboard.

The dashboard is blank or shows an error. Force-refresh the page (Cmd-Shift-R on Mac, Ctrl-Shift-R on Windows). If it's still broken, our records system may be busy. Wait 30 seconds and reload.

¶Quick Reference

¶Notification Digests

The dashboard does not send emails. If you also receive the daily compliance digest emails or use the Ledger: App and Ledger: Foster, see the App guide and the Foster guide for those workflows.